Privacy Disclaimer

Hub City Bullion values your trust and is committed to protecting your privacy and the security of your personal information. This Privacy Disclaimer explains how information collected through the Hub City Bullion Grain Card Verification and Registration Form is used, stored, and safeguarded.

1. Information We Collect

When you register or verify a Grain Card, we may collect the following information:

• Full name and email address

• WhatNot username or other account identifier

• Card serial number, edition, and unique verification code (UID)

• Date and time of registration

• Optional notes or communication you provide
  
  

This information is collected solely for the purpose of verifying card authenticity, maintaining the official collector registry, administering prize drawings, and providing participants with updates related to the Grain Card Program.

2. How We Use Your Information

Your information is used exclusively for legitimate business and promotional purposes directly related to the Grain Card Program, including but not limited to:

• Confirming ownership and authenticity of collectible cards

• Managing participant eligibility for drawings, giveaways, and collector challenges

• Communicating winner notifications or program updates

• Responding to participant inquiries or support requests

• Maintaining internal audit and verification records
  
  

Hub City Bullion does not sell, rent, or share your information with any unaffiliated third party. Your information will never be used for unrelated marketing purposes without your explicit consent.

3. Communication Preferences

Hub City Bullion may, from time to time, send participants informational messages regarding card verification status, upcoming prize drawings, or collector challenges.
If marketing or promotional emails are introduced in the future, you will be given the clear option to opt in or unsubscribe at any time. We respect your communication preferences and comply with all applicable email and anti-spam regulations.

4. Data Retention & Security

All registration data is stored securely using encrypted, access-controlled systems provided by Google Workspace and related services.
Hub City Bullion implements reasonable technical, administrative, and physical safeguards to prevent unauthorized access, loss, or misuse of your data.
Information will be retained only as long as necessary to fulfill the purposes described above or as required by applicable law.

5. Access, Correction, or Deletion Requests

Participants may request to review, correct, or delete their information at any time by contacting info@hubcitybullion.com. Upon verified request, Hub City Bullion will take appropriate steps to amend or remove data from its registry and internal systems, subject to any legal or recordkeeping obligations.

6. Third-Party Services

The Grain Card verification system operates through Hub City Bullion’s official website and may utilize third-party tools such as Google Forms, Google Sheets, or WhatNot for data submission and communication. These platforms maintain their own privacy and security standards, and Hub City Bullion does not control or assume responsibility for their policies. Participants are encouraged to review the privacy practices of those third-party providers.

7. Consent

By submitting your information through the verification form, you acknowledge that you have read, understood, and agree to the terms of this Privacy Disclaimer. You consent to the collection, use, and storage of your information as described herein.

8. Updates to This Policy

Hub City Bullion reserves the right to update or modify this Privacy Disclaimer at any time. Changes will be posted at HubCityBullion.com with the revised effective date. Your continued participation in the Grain Card Program after such updates constitutes acceptance of the revised policy.

Effective Date: November 2025

For questions regarding this policy, please contact:
📧 info@hubcitybullion.com
🏢 Hub City Bullion, Petal, Mississippi, USA